Divisional Secretariat - Dehiwala

Human Resources and Organizational Management

1. Corporate affairs related to the office board
2. Daily administration
3. National Identity cards
1. Properly checking the documents required for issuance of one day service ID cards and forwarding them to the sub-signature
2. Correctly check the documents required for issuance of general service ID cards and enter the information into the data system after referring to the sub-signature
4. Grama Niladari administration
1. Peace officer work
2. Ministry of Social Services, Department of Social Services (Public fund casual subsidy, Comprehensive disaster, Disability rehabilitation assistance, Disability assistance - wheelchairs/ tricycles/ spectacles/ hearing aids)
3. Election duties
4. Land Affairs
5. Registrar General Departmental affairs (Births, Deaths)
6. Excise Department related matters (recommendation of licences)
7. Issuance of various certificates (income, residence, values, character, complaints)
8. Proceedings under the Forest Conservation Ordinance (Timber Permits, Transport Permits)
9. Assisting in the work of the Department of Registration of Persons (applications and distribution to the Divisional Secretary)
10. Issuance of various licenses (revenue for vehicles, driver, extension of validity of a driving license, foreign travel, business name registration, sand mining permits)
11. Maintaining household register and e-Village officer data system
12. Duties related to Pension Department (recommendation of life certificates)
13. Recommending Presidential Funds
14. Arrangements for providing government pension and social security salaries
15. Dealing with disaster risk
16. Court and Conciliation Board Documents
17. Issuance of adult identity cards
18. Burial of unclaimed bodies
19. Working to prevent child abuse under child welfare
20. Housing for adults and children
21. Other Services
22. Getting Samurdhi Contingency Allowance
23. Getting the voter name listed
24. Acting as a Justice of the Peace

Government Land Management and Administration

1. Government Land (as per Government Land Ordinance)
1. Allotment and issuance of a license under the Government Land Development Ordinance
2. Cancellation of a permit issued under the Land Development Ordinance
   - Annual tax base
   - Long term lease base – for residential, agri-commercial, societies, sports clubs, playgrounds, charitable works
3. Collection and accounting of government land tax revenue
4. Exclusion of title to an allotment issued under the Land Development Ordinance
5. Mortgage of an offer letter to a registered financial institution
6. Grant Deed Designation of Life Interest in Land
7. Grant Deed Granting the original title to a land
8. Designation of life interest in license land
9. Release of lands to Government Ministries Department
10. Provision of Shrine Exemption Certificates for developed and completed temples
11. Transfer of long term lease/ mortgage
12. Allotment of land to Urban Development Authority and National Housing Development Authority
13. Provision of free grants for the land on which government universities are situated
14. Issuance of permits to divert water
15. Repossession of government land
16. When the taxes related to the 30-year tax period for residential purposes have been paid or the assessment has been forfeited, as well as exemptions if resident of the land for 10 years being able to apply for a paper
17. Application for Government Land - Form of registration of Landless people
18. Provide government land on a lease basis
2. Land Acquisition (as per Government Land Acquisition Ordinance)
1. Acquisition of land by the government for general public interest
2. Conduct compensation investigations and provide compensation to land owners
3. If they don't like the compensation, giving the opportunity to appeal to compensation review board, Lark Committee and Super Lark Committee etc.
4. If the lands that need to be disturbed are identified, steps should be taken to return them to the landowners
5. Handing over the ownership of the land under section 44 of the Government Land Acquisition Act to the relevant institution to continue the relevant project

Social Services and Social Welfare

1. Department of Social Services (Provincial)
1. Providing public assistance
2. Provision of disability equipment
3. Providing medical aid (cancer, tuberculosis, thalassemia, leprosy)
4. Providing specialized surgical assistance
5. Providing nutritional support
6. Providing medical aid
7. Providing self-employment assistance
8. Providing food aid for children who have lost their father's care
9. Housing homeless adults
10. Housing the homeless disabled
11. Referral and empowerment of persons with disabilities for vocational training
12. Providing professional training for single mothers
13. Registration of Elderly and Disabled Homes
14. Monitoring, classification and evaluation of homes for the elderly and disabled
15. Training of staff in homes for the elderly and disabled
16. Providing maintenance assistance, real assistance and special assistance to elderly and disabled home day care centers
17. Developing, showcasing and appreciating sports skills of people with disabilities
18. Showcasing and appreciating the artistic talents of the disabled and the elderly
19. Assisting in court proceedings
20. Maintaining and supervising Village Elders Committees and Regional Elders Board
21. Registration of voluntary and social service organizations
2. Department of Social Services (Linear)
1. Referral of disabled persons to sports
2. Referral for “Sith Roo” art show for persons with disabilities
3. Registration of Voluntary Organizations
4. Empowering Swashakti members
5. Referral of drug addicts to Puwakpitiya "Jayavirusamadhi" institutions for rehabilitation
6. Issuance of hearing impaired ID cards
7. Referral to Puwakpitiya “Jayavirusevana” care home for children with intellectual disabilities who have lost their parents and guardians
8. Providing recommendations for club registration
3. Senior General Secretariat
1. Provision of life support for adults above 70 years of age
2. Provision of full century allowance for adults above 100 years of age
3. Processing of identity cards for senior citizens above 60 years of age
4. Registration of Elderly and Disabled Homes
5. Monitoring, classification and evaluation of nursing homes
6. Establishment and maintenance of elder committees
7. Empowerment of Elderly Committees
8. Conducting training and awareness programs
9. Establishment, operation and supervision of day care centers for the elderly people
10. Referral parents who are neglected by their children to the maintenance board for maintenance
4. General Secretariat of the Disabled
1. Provision of Disability Living Allowance
2. Providing housing assistance to the disabled
3. Providing self-employment assistance to the disabled
4. Referral of persons with disabilities for vocational training
5. Providing educational assistance to the disabled
6. Providing medical aid to the disabled
7. Providing support equipment for the disabled
8. Providing kidney disease allowance
9. Development of Single Parent Families (Self-Employment Assistance, Education Assistance)

Planning and development

1. Planning
1. Preparation of annual action plan
2. Identification of development proposals
3. Preparation of rural development plans
4. Preparation of integrated development plan
5. Preparation of project reports for special needs
6. Preparation of regional sustainable development goals
2. Implementation, Directing and Monitoring
1. Implementation, management and monitoring of the decentralized budget program
2. Implementation, management and monitoring of other development programs of the Central Government
3. Implementation, management and supervision of provincial council development programs
4. All project field monitoring activities
3. Progress review
1. Conducting Regional coordinating committee meeting
2. Submission of progress to concerned ministries
3. Submission of progress to district coordinating committee
4. Presentation of progress to the provincial council
4. Provision of technology services
1. Preparation of plans for projects carried out by institutions within the Divisional Secretariat
2. Providing estimates
3. Workplace inspection
4. Bill checking and recommendation
5. Inspection of construction plans of other institutions
6. Assisting in procurement activities
5. Information Technology and Communication Unit
6. Other
1. Preparation of resource profiles and providing information to required institutions
2. Running the operating room
3. Providing support in various survey activities
4. Participation in various meetings at local level
5. Actively contributing in emergency situations (floods, landslides etc.)

Financial Management

1. Corporate Finance
1. Preparation of annual estimates
2. Procurement of works supplies and services
3. Audit related activities
4. Management of receipt books/ Sub-sheets
5. Voucher check
6. Cash book writing and check printing
7. Maintenance of Advance B account
8. Preparation of account summaries, preparation of bank reconciliations and preparation of disbursement account (by CIGAS / ITMIS programs)
9. Warehouse accounting and goods survey
10. Deposit and payment of money in the public depository
11. Facilitation of examination fee payment
12. Provision of military subsistence allowances
13. Levy of fines
2. Vehicle Revenue Permits
1. Issuance of vehicle revenue permits
2. Proof of vehicle revenue permits
3. Issuance of notices not to use a vehicle
4. Issuance of temporary vehicle revenue permits
5. Providing vehicle related estimates
6. Issuance of lost vehicle revenue license copies
7. Recovery of vehicle license arrears
8. Offline transfer
3. Pension Division
1. Update of civil pension files
2. Revision of pension as per revised pension grants
3. Commencement of widow orphan pension payments
4. Update of widow orphan pension files
5. Revision of pension as per circulars
6. Update of disability pension files
7. Issuance of railway Passes
8. Updating the data system by archiving the changed information reported in relation to the pensioners
9. Issuance of annual pension payment report
10. Issuance of occasional pension payment reports
11. Issuance of letters with visa application and salary records
12. Formal receipt and scanning of newly initiated and sent civil pension files
13. Formal receipt of transferred pension files
14. Sending the transfer pension letters by registered post
15. Keeping all pension files in the archives according to a formal system

Civil Registration

1. Issuance of copies of birth, marriage and death certificates (Colombo and Islands wide)
2. Amendment of birth and death certificates
3. Checking the accuracy of birth, marriage and death certificates
4. Registration of expired birth and death certificates
5. Issuance of presumptive age certificates
6. Marriage registration
7. Solemnization of marriages on special licences (General)
8. Amendment of birth marriage and death certificates as per court orders
9. Restoration of decayed birth certificates
10. Change of name